Welcome to your guide for using the Datarails Cash product. This article walks you through the key features of the platform, including how to navigate the Balances, Transactions, and Cash Flow Forecast screens.

Balances Screen

The Balances screen is the default landing page when you log into the Cash product. It provides an overview of your daily cash position and allows you to drill down by date, account, and more.

Key Features

• Daily Updates: Cash balances are updated every day using the latest available data.
• Date Navigation: Use the date picker to explore historical balances.
• Account Type Filters: Filter by account types at the top of the screen.
• Total Balance Groupings: View balances grouped by:
  • Banks
  • Currencies
  • Entities
• 7-Day Breakdown: Expand to see a detailed breakdown of the previous seven days, if available.
• Split by Account: See individual balances for each bank or account type.

Currency Converter

Convert all balance information to your desired currency:

• Select a currency (e.g., Canadian Dollars)
• View both the original balance and converted balance
• Instantly updates all relevant data on the screen

Transactions Screen

The Transactions screen gives you a detailed view of all transactions within a selected timeframe.

Overview

• Displays all historical transactions pulled into the system

Filter Options

• By Period: Daily, quarterly, or custom date ranges
• By Fields: Filter by account, counterparty, description, etc.

Smart Filtering

• Add multiple filters to narrow your view
• Use filters to create transaction rules

Creating Transaction Rules

Rules allow you to categorize financial transactions for more meaningful cash insights.

How to Set a Rule

1. Filter transactions
2. Click Set a Rule
3. Define the rule criteria and assign a category
4. Click Save

Rule Management

All saved rules appear in the Manage Rules section, where you can:

• Reorder rules (move up/down)
• Activate or deactivate rules
• Edit existing rules
• Archive unused rules

These rules help ensure consistent and automated financial categorization across your dataset.

Cash Flow Forecast

The Cash Flow Forecast report helps you project future cash positions based on real-time and historical data.

Key Elements

• Integrated Cash Balances: Pulled from your connected bank data
• Forecast Components:
  • Accounts Receivable (AR)
  • Accounts Payable (AP)
  • Revenue
  • OPEX or other custom elements
• Customizable Model: Tailor the forecast to match your company’s structure and requirements
• Update Frequency: Weekly by default, but you can adjust the schedule as needed

Summary

The Datarails Cash product offers a full suite of features to help you:

• Monitor real-time and historical cash balances
• Analyze transaction history with smart rules
• Forecast future cash positions based on financial inputs

By using features like the Currency Converter, Transaction Rules, and Custom Forecast Models, you gain deeper visibility and control over your organization's liquidity.

Need Help?

If you have questions or need support configuring your Cash workspace, reach out to your Datarails Customer Success Manager or visit our Help Center.

Updated June 05, 2025 07:50